Basics

The government e-procurement process, step by step

From finding a tender to getting the work order — the standard stages of India's e-procurement, in plain order.

6 min read · Free guide from Bidrove

1. Find and register

  • Find the tender on GeM, CPPP (eprocure.gov.in) or your state's e-procurement portal.
  • Register your firm on that portal and get a Class 3 Digital Signature Certificate (DSC) — you can't submit without it.

2. Read the tender

  • Download the tender notice (NIT), the BOQ, and any drawings or annexures.
  • Check eligibility, scope, EMD, closing date and the evaluation method before you invest time in bidding.
  • Watch for any corrigendum or addendum — changes are often issued after publishing.

3. Prepare and pay EMD

  • Arrange the EMD (Earnest Money Deposit) — online payment, DD or bank guarantee, as the tender allows.
  • Gather your documents: registration, GST, turnover proof, similar-work certificates and more.

4. Submit online

  • Fill the technical and financial bids on the portal and sign with your DSC.
  • Submit at least a day early — portals slow down near the deadline and late bids are rejected.

5. Opening and evaluation

  • Technical bids are opened first; only qualified bidders reach the financial stage.
  • The lowest eligible price (L1) usually wins works and supply tenders.

6. Award and execution

  • The winner receives a Letter of Award / Work Order, submits performance security, and signs the agreement.
  • EMD is refunded to the unsuccessful bidders.

Find tenders you can actually win

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